Security

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HIPAA Compliance

DG Solutions, Inc. is compliant with all HIPAA regulations related to the safeguarding and usage of personal health information (PHI). To comply with HIPAA and other data security standards, we discourage clients from sending data through e-mail or even through regular mail or express standards. DG Solutions maintains Secure FTP procedures to pass files between two organizations.

Data Security Systems

Our systems have been developed to meet the stringent security demands of some of the largest and most conservative financial services companies, health care organizations, and the Federal Government. DG Solutions, Inc. regularly undergoes annual security and data processing audits.

Encryption

Electronic file transfers between our clients are encrypted using the PGP version 10 encryption protocol. PGP, developed to provide high performance and strong encryption, is built with PGP Hybrid Cryptographic Optimizer (HCO) technology. PGP has been FIPS 140-2 validated, CAPS-approved, DIPCOG-approved, CC EAL 4+ certification.

Password Rotation

Passwords for our servers and SFTP sites used to transfer data are changed every year. Passwords are also changed whenever anyone with access leaves or stops working on a project.

File/CD Deletion

Files transferred via SFTP, are deleted from the site upon retrieval. As soon as data files are no longer needed the files are deleted from our file server. Files are sent via CD, the CD’s are destroyed by a shredder immediately after the encrypted files have been transferred to our server.

On Site Document Shredding

AIn the event that it is necessary to reprint a personalized document, all of our production areas are equipped with locked confidential waste containers. The contents of these containers is destroyed with on-site shredding capabilities.

Safeguarded

For the protection of our staff and the security of your projects, our facility remains locked, accessible only by Thumbprint, Key-fob or call-in entry.

Saftey

As an added measure of comfort for our employees and keeping your work confidential, everyone is subject to a background check before employment with DG Solutions.

File Encryption While “At Rest”

All data files that contain personal information (PI) remain encrypted on our servers when not in use.